Date:   Tuesday 18^th July 2023

Time:   7.30pm

Place:  Claxton Village Hall

Councillors are hereby summoned to this Parish Council Meeting of Claxton Parish Council.  Members of the Press and the Public are invited to attend and address the Council during the public participation session.  The law does not permit members of the public and the press to take part in the debates.

Charlotte Rust, Parish Clerk & RFO

AGENDA

1. Welcome from the Chair.
2. To elect the Vice Chair of the Parish Council.
3. To receive the Declarations of Acceptance of Office forms from the newly elected Chair and Vice-Chair.
4. To receive and approve apologies for absence.
5. To receive any declarations of interest from Members & consider requests for dispensation.

Members are invited to declare Disclosable interests and other interests in items on the agenda as required by the Claxton Parish Council Code of Conduct for Members and by the Localism Act 2011.

6. To approve the minutes of the Parish Council meeting held on 16^th May 2023.
7. Adjournment for Public Participation (15 minutes allowed for). This provides an opportunity for members of the public to raise questions about and comment on items on the agenda before the Council make decisions.
8. Reports from:

6.1 Parish Clerk

6.2 District Councillor, Cllr Vic Thomson

6.3 County Councillor, Cllr Kay Mason-Billig

9. Matters arising from May’s meeting:
   • To receive an update on the Play Area.
10. Correspondence:
    • Child safety at The Warren.
    • Grass cutting agreement.
    • Parish Partnership 2024/25.
    • Chet Neighbourhood Plan Pre-Submission Regulation 14 Consultation.
    • Signed Shared Training Costs Agreement.
11. Policies:
    • To review the following polices:
      • Action Plan
      • Complaints and Procedures.
      • Data Protection.
      • Equity and Diversity.
      • Appraisal.
      • Reserves policy.
        • Reserves report.

12. Planning:
    • To receive any new planning applications and make comment.
    • To receive the results and updates on any outstanding applications.
13. Highways:
    • To receive a report on any highways issues outstanding.
14. Finance:
    • To receive a Statement of Accounts as at 18^th July 2023.
    • To note the bank balance.
    • To note any receipts.
    • To note any grants.
    • To approve payment of invoices and other expenses received since last meeting (see payment schedule).
15. To receive updates from individual Council Members (for information only).
16. To receive any items for inclusion on the next agenda (for information only).
17. To confirm date and time of the next Parish Council Meeting as Tuesday 19^th September at 7.30pm in Claxton Village Hall.